Fix MS Access Search Key Was Not Found In Any Record Issue

Does your Access Database frequently encountering “Search Key Was Not Found In Any Record” issue? Tried all possible solutions best of your knowledge but nothing worked to solve it out?

If you are also the one who is facing similar kind of issue then you will surely find this blog helpful. As this contain all the possible solution to resolve this “Search Key Was Not Found In Any Record” error encountered in any version of your MS Access database. So just try the suggested solution…..and fix this access issue on your own.

Just like you there are many users who are rendering the same issue in their respective Access database. Have a look over it…!

Practical Scenario:

I have created a payroll database in Access 2010 and everything works fine. I then copied the entire database to another computer (also running Access 2010) where it will be used.

When a number of the reports are opened, the report opens normally, but after some time I receive the following error message: “The search key was not found in any record”.

The entire database was copied to the new computer – no spreadsheet imports are involved.

I completely don’t understand where the problem is actually occurred….! If anyone can suggest some fixes to resolve this then I will be greatly thankful.

Thanks for any assistance.

Scenarios For The Occurrence Of This Error

Here are the few a case in which users mostly encounters “Search Key Was Not Found In Any Record” issue.

  • when you enter a large amount of text in a Memo field that contains an index in Access: “Run-time error ‘3709’ “
  • The search key was not found in any record” error message also found when you compact a database or save design changes in Access
  • “The search key was not found in any record” importing excel spreadsheet to Access Database table
  • The same error also found when anyone tries to save record where memo contains more than 2048 characters.

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Fields You Need To Check Out:           

  • Check out is there are .INF files in the contact set folder. As the presence of these files indicates that someone has used Access to work with these files and built indexes which now no longer exist. .INF files can be deleted safely, in order to resolve this issue.
  • You can also check out whether it’s a case of your Access Database corruption. As Microsoft access has an in-built utility for detecting and fixing corrupt dBase files.

How To Fix Access “Run-time error ‘3709’ “: when you enter a large amount of text in a Memo field that contains an index in Access

Symptoms

In access database when you create a Memo field which contains an index or you create a field name containing automatically indexed text then in that case you can’t enter the text that include more than approximately 3450 characters into the field.

In such situation when you try to run the existing data, you will receive the following error message.

Run-time error ‘3709’:
The search key not found in any record.

Resolution

To resolve this issue, you need to enter large amount of text in the memo field.  For this just follow down these steps:

  1. First of all you need to open the table in Design view with the Memo field.
  2. From the View Menu, click Indexes. Note:

In MS Access 2007, click to the design tab and then click Indexes in the Show/Hide group.

  1. Tap to the index for the memo field and then delete it.

How To Fix Access “The search key was not found in any record ” error message when you compact a database or save design changes 

Symptoms

This error frequently encounters while trying to save design changes to a new object or when you try to compact a database.

The search key was not found in any record.

You may find that the database object is gets listed in the database window, even thought the saving process gets failed. So as when you tries to open the object in access database, you will get the following errors:

The Microsoft Jet database engine cannot find the object <object name>. Make sure the object exists and that you spell its name and path name correctly.

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Cause

Search key was not found in any record issue encountered under the following circumstances:

Database created while using a workgroup file (System.mdw) which is created with Microsoft Jet 4.0 Service Pack 4 (SP4) or former one. Workgroup file currently in use is created with Microsoft Jet 4.0 SP5.

After installing Microsoft Windows 2000 SP2, or after applying the Jet 4.0 SP5 on your system, you need to use the User Level Security Wizard to safe the database. Select the option in the wizard to create a new workgroup file.

Resolution To Fix Search Key Was Not Found In Any Record Issue

To resolve Search key was not found in any record in access 2010/2013/2016, obtain the latest jet 4.0 service packs. For more information, on how to download the latest Jet 4.0 service pack, tap to the following article in the Microsoft Knowledge Base:

239114. How to obtain the latest service pack for the Microsoft Jet 4.0 Database Engine

Wrap up:

Try the above mentioned fixes to resolve up the “Search Key Was Not Found In Any Record” Issue. And do share your experiences after trying these fixes in our comment section.

How To Fix MS Access “Search Key Was Not Found In Any Record” Issue?