Fix MS Access Search Key Was Not Found In Any Record Issue

Does your Access Database frequently encountering “Search Key Was Not Found In Any Record” issue? Tried all possible solutions best of your knowledge but nothing worked to solve it out?

If you are also the one who is facing similar kind of issue then you will surely find this blog helpful. As this contain all the possible solution to resolve this “Search Key Was Not Found In Any Record” error encountered in any version of your MS Access database. So just try the suggested solution…..and fix this access issue on your own.

Just like you there are many users who are rendering the same issue in their respective Access database. Have a look over it…!

Practical Scenario:

I have created a payroll database in Access 2010 and everything works fine. I then copied the entire database to another computer (also running Access 2010) where it will be used.

When a number of the reports are opened, the report opens normally, but after some time I receive the following error message: “The search key was not found in any record”.

The entire database was copied to the new computer – no spreadsheet imports are involved.

I completely don’t understand where the problem is actually occurred….! If anyone can suggest some fixes to resolve this then I will be greatly thankful.

Thanks for any assistance.

Scenarios For The Occurrence Of  “the search Key Was Not Found In Any Record” Error

Here are the few a case in which users mostly encounters “Search Key Was Not Found In Any Record” issue.

  • when you enter a large amount of text in a Memo field that contains an index in Access: “Run-time error ‘3709’ “
  • The search key was not found in any record” error message also found when you compact Access database or save design changes in Access
  • “The search key was not found in any record” importing excel spreadsheet to Access Database table
  • The same error also found when anyone tries to save record where memo contains more than 2048 characters.

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Fields You Need To Check Out:           

  • Check out is there are .inf files in the contact set folder. As the presence of these files indicates that someone has used Access to work with these files and built indexes which now no longer exist. .inf files can be deleted safely, in order to resolve this issue.
  • You can also check out whether it’s a case of your Access Database corruption. As Microsoft access has an in-built utility for detecting and fixing corrupt dBase files.

How To Fix MS Access “Search Key Was Not Found In Any Record” Occurs In Different Circumstances?

Here mainly we are going to discuss about the most commonly encountered situations when this “Search Key Was Not Found In Any Record” occurs. So, let’s discuss them one by one in brief.

1. When search Key Was Not Found In Any Record of Access 2010/2013/2016 database

2: Access “Run-time error ‘3709’ “: when you enter a large amount of text in a Memo field that contains an index in Access

3. MS Access “The search key was not found in any record ”error message when you compact a database or save design changes

How To Fix Search Key Was Not Found In Any Record In Access 2010/2013/2016

Fix Search Key Was Not Found In Any Record In Access

This solution is applicable only when you don’t know the exact reason of getting this Access “the search key was not found in any record” error. In that case to resolve Search key was not found in any record in Access 2010/2013/2016, obtain the latest jet 4.0 service packs. For more information, on how to download the latest Jet 4.0 service pack, tap to the following article in the Microsoft Knowledge Base:

239114. How to obtain the latest service pack for the Microsoft Jet 4.0 Database Engine

How To Fix Access “Run-time error ‘3709’ “: when you enter a large amount of text in a Memo field that contains an index in Access

Access "Run-time error '3709'

Symptoms

In Access database when you create a Memo field which contains an index or you create a field name containing automatically indexed text then in that case you can’t enter the text that include more than approximately 3450 characters into the field.

In such situation when you try to run the existing data, you will receive the following error message.

Run-time error ‘3709’:
The search key not found in any record.

Resolution

To resolve this issue, you need to enter large amount of text in the memo field.  For this just follow down these steps:

  1. First of all you need to open the table in Design view with the Memo field.
  2. From the View Menu, click Indexes. Note:

In MS Access 2007, click to the design tab and then click Indexes in the Show/Hide group.

  1. Tap to the index for the memo field and then delete it.

How To Fix Access “The search key was not found in any record ” error message when you compact a database or save design changes 

The search key was not found in any record

Symptoms

This error frequently encounters while trying to save design changes to a new object or when you try to compact a database.

The search key was not found in any record.

You may find that the database object is gets listed in the database window, even thought the saving process gets failed. So as when you tries to open the object in access database, you will get the following errors:

The Microsoft Jet database engine cannot find the object <object name>. Make sure the object exists and that you spell its name and path name correctly.

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Cause

Search key was not found in any record issue encountered under the following circumstances:

Database created while using a workgroup file (System.mdw) which is created with Microsoft Jet 4.0 Service Pack 4 (SP4) or former one. Workgroup file currently in use is created with Microsoft Jet 4.0 SP5.

After installing Microsoft Windows 2000 SP2, or after applying the Jet 4.0 SP5 on your system, you need to use the User Level Security Wizard to safe the database. Select the option in the wizard to create a new workgroup file.

How To Search For Records In Access When Search Key is missing?

How To Search For Records In Access When Search Key is missing

Method 1# Filter to display specific records

You can apply filter to see only specific number of records which satisfy specific criteria and comparison operators. Such as to narrow down the record searching, you just need to make a right click on the field of which data you want to match. After then from the shortcut menu choose the Contains, EqualsDoes Not Contain or Does Not Equal.

You have the option to turn this filter option on/off to make an easy switch between filtered and unfiltered views of same data.  Unlike search option, filter only shows limited number of records.

  1. For applying filter option based on selection, you need to open up your table or form first.
  2. To check whether the table or form is already been filtered or not. Go to the Home tab, after then in the Sort & Filter group, tap to the Advanced  If your table or form has already bee filter previously then you will get the Clear All Filters option.  So tap on it.
  3. Search for the record which contains value that you need to use for filter search. After then tap inside the control (in Form, Report, or Layout view) or column (in Datasheet view).

As per the partial selection for filter you just need to select the characters that you need.

  1. Go to the Home tab after then tap to the Sort & Filter group and choose Selection Then choose for the filter which you need to apply.
  2. For filtering out other fields as per the selection, you need to just repeat from steps no. 3 and 4.

Method 2# Search Record Using Docmd.Findrecord Method In Access

The FindRecord method performs FindRecord action in Access Visual Basic.

Syntax:

expression.FindRecord (FindWhatMatchMatchCaseSearchSearchAsFormattedOnlyCurrentFieldFindFirst)

expression A variable that represents a DoCmd object.

Remarks

When the procedure calls for the FindRecord method then Access browses for the specific data into the records. Well the search order is arranged by making adjustment in the search argument. When the MS Access application fetches that specific data then the value is selected for the record.

This FindRecord method doesn’t return any value to indicate its failure or success of task. For identifying whether the value is present in recordset or not make use of the FindNextFindPrevious, or FindFirst,  FindLast method of Recordset object.

Using this method you can assign value of NoMatch property to True if in case you are unable to find the specified value.

Example

Here is the following example to get the first encounterance in the records having name Smith.

VBCopy

DoCmd.FindRecord “Smith”,, True,, True

Wrap up:

Try the above mentioned fixes to resolve up the “Search Key Was Not Found In Any Record” Issue. And do share your experiences after trying these fixes in our comment section.

How To Fix MS Access “Search Key Was Not Found In Any Record” Issue?