Is your MS Access Database running slow from the last few days? Or does it taking a long time to get loaded or to perform any task?
If you are dealing with such problems then it’s important for you to know the underlying causes of Access database slowdown. Specifically, you need to know how to troubleshoot the root causes of the slow-running Access database.
Well, I must tell you that I have landed on the right web page…!
As, in this post, I am going to discuss the root causes of slow running Access database and also share effective ways to speed up Access database.
Why MS Access Database Running Slow?
Slow performance while using Access is one of the usual problems and it is quite common for people working with it. When MS Access runs slow then it gives rise to several problems while you operate Access database like it displays error messages while you try to open any files and in some severe cases, no file gets opened at all.
Hence, it is very much important to boost Access database speed. Also to avoid the loss of Access data that can occur due to slow Access database performance and it may hamper the overall work and productivity.
The main causes of the slow working Access database are due to:
- The large size of Access Database: As and when the time passes by, the file size of the database increases, and when it exceeds its storage limitations then it starts to perform slowly.
- Corruption: When MS Access database files get corrupted or damaged due to many reasons such as virus infection, sudden system shutdown, improper exit of application, etc. If your database file is corrupted, then it will not open or it will throw several error messages and will have a great impact on the performance.
- RAM (Random Access Memory) insufficiency
- Lack of disk drive space (HDD or SSD)
- Missing indexes
- Bad index design
- incorrectly designed database schema
- not enough storage I/O subsystem
- Old/fragmented system hard drive.
- Simultaneous execution of several background programs.
- failing of Windows or Driver update
- Malware /viruses attack the database
Hence, to ensure smooth functioning of Access and avoid any database problems you must avoid corruption and maintain the Access database on a regular basis.
How To Speed Up Access Database Performance
Here are the following guidelines that will help you to boost up Access database speed. These methods are applicable for both the case whether your database is stored on PC or network.
Tip #1: Turn Off The Animations Given For Better User Interface
The user interface of MS Access includes fluid and beautiful animations to make use of hardware acceleration throughout the user experience.
Though, these attractive animations make your MS Access interface easy to get used. But on the other hand, it will make the MS Access database performance slow.
Well, you have the option to turn off the animations feature to speed up Access database.
- Tap to File tab from the menu bar and then on the This will open the Access Options dialog box.
- From the opened left pane tap to the Client Settings option.
- After then from the right pane get into the Display option, and uncheck the checkbox present across Show animations.
Tip #2: Split The Database
By default, MS Access saves your data and user interface object in one place. But as per some developer, if you split these single files into two places – one with user interface object and one with data, it helps in improving the performance. User work in the front end that is consists of user interface objects that recover data as required that is linked from the back-end. Splitting the database improves the performance but it is not always the same case.
If you are the only user of your database, you can still split it, but if there are many users then tell your users to save both ends on the local system to prevent the network issues.
Tip #3: Turn Off unnecessary Action Tags
If you are not using the action tags in your database then it’s better to turn it OFF. This will ultimately, make Access database faster to perform.
- Go to the File tab from the menu bar and after that hit on the Options This will open the dialog box of Access Options.
- On the opened screen, just tap to the Client Settings from the left pane.
- Go to the right pane, under Display and uncheck the following checkboxes:
- Show Action Tags on Datasheets
- Show Action Tags on Forms and Reports
Tip #4: Improve The Performance For Split Databases
As mentioned in the above tip that sometimes splitting the database makes things slow. In such case you can follow some simple things to enhance the performance to a linked backend:
- Use queries to reduce the data retrieved in order to limit the sum of data, Access retrieves from the linked table(s). Apply thins in both records and field.
- A browsing form can be slow because it retrieves data across the network connection consequently. So while entering data set the form’s Data Entry Property to “Yes”.
- Maintain the record navigation to a minimum.
- For static data like state abbreviations, Zip codes, etc create local tables.
Tip #5: Make Adjustment In The Virtual Memory Settings
Mostly it is seen that Windows make use of the default virtual memory for optimal performance. So, by making some adjustment settings in the virtual memory you can boost Access database speed and performance.
Here are the different cases in which you can easily make adjustments in the setting of virtual memory.
- If you have a shortage of disk space on the drive which virtual memory is currently being using. Whereas on the other hand, your system’s local drive has blank space.
- When your local drive is not used much and have some available space as compared to the current drive.
In such cases, you can make your Access database faster just by allotting a different drive for the virtual memory.
You have also the option to specify some fixed space on the disk drive for the virtual memory. You can only allot 1.5 times of RAM space to the virtual memory. Suppose your RAM is of 1,024 megabytes then you will specify the virtual memory space of 1,536 MB.
Tip #6: Compact Database Regularly
The compacting database actually does not compact the database but it deletes the unwanted and unused objects and records, thereby reduce the size of the database files. “Compact & Repair” utility also repairs the several corruptions and re-organizes the records and updates statistics.
Tip #7: Open Access Database In the Exclusive Mode
Work with your Access database by opening it up in exclusive mode. As. this will prevent any third person to make of the Access database simultaneously. This will ultimately boost up slow running Access database speed.
- Just start up your MS Access application, but don’t open the database contained within it. If in case the database is already open then immediately close it.
- Tap to the Open tab and then hit on the Browse option.
- Now from the dialog box of Open option, choose your database file which you need to get open.
Alternatively, you can make use of the Look in list to browse for the database file.
- Hit on the arrow present on the button of Open. After then tap to the Open Exclusive option.
Sometimes user encounters the following error “You Don’t Have Exclusive Access To The Database At This Time” when tries to open there Access database in exclusive mode.
For that, you can check out our tutorial: Fixes To Resolve Access Error “You Don’t Have Exclusive Access To The Database At This Time”…..!
Tip #8: Disable or Delete Subdatasheets
By default, MS Access display sub datasheets between related tables. Unluckily, they reduce performance. View and seeing related data is absolutely a great feature and if you work a lot in Datasheet then you like to use this feature. However, there are users who do not want to see the data presented in this way. Hence, suggest users turn off this feature. Here how to disable it:
- Open table in Design View> Click Property Sheet from the Show/Hide group Design tab.
- Change SubdatasheetName property from Auto to None.
Tip #9: Adjust The Network Refresh And Update Settings
If your Access database running slow over network then try this method. Try to make adjustments in the Update retry interval (msec), ODBC refresh interval (sec), Refresh interval (sec), Number of updates retry settings if applicable.
Make use of the Number of update retries & Update retry interval settings. In order to specify the number of times, the MS Access tries for saving up the record mainly when it gets locked by any other user.
Opt for Refresh interval and ODBC refresh interval options for time interval settings after which Access refreshes its data automatically.
Through the refreshing setting, only the data which already exists in the datasheet or form gets updated.
It doesn’t perform the following tasks like:
- Reordering of the records
- Removal of the deleted records
- Removing records that no longer meet the criteria.
For all these changes you need to re-query the underlying records for form or datasheet.
How To adjust network refresh & update settings
- Just open the database whose performance you want to boost up.
- Tap to File> Now on your screen dialog box of Access Options appears open.
- From the left pane, just make a tap on the Client Settings.
- In the opened window, go to the right pane and tap to the Advanced Here make modification in the setting you want to change.
Tip #10: Keep Less Controls
There are users who think more is better, but you should know that simple form is typically faster than a complex one with a maximum number of controls. A form with lots of control can take a longer time to load and respond to requests. Hence, suggest users make several specific-tasks instead of making one complex one.
Tip #11: Add Extra RAM On Your PC
Adding extra RAM on your PC greatly helps in faster execution of Access database queries. Besides that, it will also help you to work with multiple Access database objects simultaneously. Furthermore, as compared to virtual memory RAM works much on the Hard Drive. By adding extra RAM, firstly you are minimizing the disk usage; secondly improving Access Database Performance.
Tip #12: Troubleshoot Access Database Corruption
As stated that corruption is also one of the main causes for the database to run slow. Hence, you should always be ready to handle the corruption of MS Access database file. If you have still not kept any proper solution to deal with the corruption, then it is now time for you to make use powerful and effective third party MS Access Repair and Recovery Tool, which is perfectly designed to repair all version of MS Access and repair both ACCDB and MDB database file format.
Hopefully, the above post has given you enough ideas on the sections you have to look at first for fixing up the slow running Access database. So, start tracking down any issue you are encountering in your database.
So, by now you might have understood why MS Access database running slowly. And you have also learned some of the effective tips to speed up Access database performance.