Is your MS Access Database is running slow? Is it taking longer time to perform any task? Or your MS Access application is taking more time to load? Well, if it is so, then you have landed on the right webpage. In this post I am going to share some effective tips that will help you to speed up the performance of the MS Access Database.
Why MS Access Database Run Slow?
Slow performance while using Access is one of the usual problems and it is quiet common for people working with it. When MS Access runs slow then it give rise to several problems while you operate Access database like it display error messages while you try to open any files and in some severe cases no file gets opened at all. Hence, it is very much important to maintain the performance of the Access database and avoid the loss of Access data that can occur due to slow performance and it may hamper the overall work and productivity.
The main causes for the slow performance of the database are due to:
- The large size of Access Database: As and when the time passes by, the file size of the database increases and when it exceeds its storage limitations then its starts to perform slowly.
- Corruption: When MS Access database files gets corrupted or damaged due to any reasons such as virus infection, sudden system shutdown, improper exit of application, etc. If your database file is corrupted, then it will not open or it will throw several error messages and will have great impact on the performance.
Hence, to ensure smooth functioning of Access and avoid any database problems you must avoid the corruption and maintain the Access database on regular basis.
Tips To Speed Up the Performance of the Access Database
Tip #1: Split The Database
By default, MS Access saves your data and user interface object at one place. But as per some developer, if you split these single files into two places – one with user interface object and one with data, it helps in improving the performance. User work in the front end that is consist of user interface objects that recover data as required that is linked from back-end. Splitting the database improves the performance but it is not always the same case.
If you are the only user of your database, you can still split it, but if there are many users then tell your users to save both ends on the local system to prevent the network issues.
Tip #2: Improve The Performance For Split Databases
As mentioned in the above tip that sometimes splitting the database makes thing slow. In such case you can follow some simple things to enhance the performance to a linked backend:
- Use queries to reduce the data retrieved in order to limit the sum of data, Access retrieves from the linked table(s). Apply thins in both records and field.
- A browsing form can be slow because it retrieves data across the network connection consequently. So while entering data set the form’s Data Entry Property to “Yes”.
- Maintain the record navigation to minimum.
- For static data like state abbreviations, Zip codes, etc create local tables.
Tip #3: Compact Database Regularly
Compacting database actually does not compact the database but it deletes the unwanted and unused objects and records, thereby reduces the size of the database files. “Compact & Repair” utility also repairs the several corruptions and re-organizes the records and updates statistics.
Tip #4: Disable or Delete Subdatasheets
By default, MS Access display subdatasheets between related tables. Unluckily, they reduce the performance. View and seeing related data is absolutely a great feature and if you work a lot in Datasheet then you like to use this feature. However, there are users who do not want see the data presented in this way. Hence, suggest users to turn off this feature. Here how to disable it:
- Open table in Design View> Click Property Sheet from the Show/Hide group Design tab.
- Change SubdatasheetName property from Auto to None.
Tip #5: Keep Less Controls
There are users who think more is better, but you should know that simple form is typically faster than complex one with maximum number of controls. A form with lots of control can take longer time to load and respond to request. Hence, suggest users to make several specific-tasks instead of making one complex one.
Tip #6: Avoid The Corruption
As stated that corruption is also one of the main causes for the database to run slow. Hence, you should always be ready to handle the corruption of MS Access database file. If you have still not kept any proper solution to deal with the corruption, then it is now time for you to make use powerful and effective third party MS Access Repair and Recovery Tool, which is perfectly designed to repair all version of MS Access and repair both ACCDB and MDB database file format.
Free Download MS Access Repair & Recovery Tool
So, by now you might have understood why MS Access database run slowly. And you have also learnt some of the effective tips to speed up the performance of the Access database.