{"id":68905,"date":"2024-11-14T14:24:23","date_gmt":"2024-11-14T14:24:23","guid":{"rendered":"https:\/\/www.accessrepairnrecovery.com\/blog\/?p=68905"},"modified":"2024-11-14T14:43:45","modified_gmt":"2024-11-14T14:43:45","slug":"how-to-edit-a-drop-down-list-in-access","status":"publish","type":"post","link":"https:\/\/www.accessrepairnrecovery.com\/blog\/how-to-edit-a-drop-down-list-in-access","title":{"rendered":"How to Edit a Drop Down List in Access in 5 Minutes!"},"content":{"rendered":"<div class=\"8e1a49907eb0ebe2b39ac6355e555698\" data-index=\"1\" style=\"float: none; margin:0px 0 0px 0; text-align:center;\">\n<style>\r\n.leaderboard { width: 320px; height: 100px; }\r\n@media(min-width: 500px) { .leaderboard { width: 468px; height: 60px; } }\r\n@media(min-width: 800px) { .leaderboard { width: 728px; height: 90px; } }\r\n<\/style>\r\n<script async src=\"https:\/\/pagead2.googlesyndication.com\/pagead\/js\/adsbygoogle.js?client=ca-pub-8329139124199643\" crossorigin=\"anonymous\"><\/script>\r\n<ins class=\"adsbygoogle leaderboard\"\r\n     style=\"display:inline-block\"\r\n\t data-full-width-responsive=\"true\"\r\n     data-ad-client=\"ca-pub-8329139124199643\"\r\n     data-ad-slot=\"1972481166\"><\/ins>\r\n<script>\r\n     (adsbygoogle = window.adsbygoogle || []).push({});\r\n<\/script>\n<\/div>\n<p style=\"text-align: justify;\">Working on an important Access database and want to modify an existing drop-down list? If so, then don\u2019t worry you are in the correct place. In this guide, you will learn <strong>how to edit a drop down list in Access<\/strong> for keeping data entry consistent and reducing errors.<!--more--><\/p>\n<p style=\"text-align: justify;\">So, let\u2019s get started\u2026<\/p>\n<div style='margin: 10px 0; clear: both;'><div style='clear: both; border-top: 1px solid #eeeeee; border-bottom: 1px solid #eeeeee; margin: 30px auto; padding: 15px 15px 15px 20px; display: flex; align-items: center; justify-content: space-between;'><div style='margin-bottom: 0; line-height: 1.6; flex-shrink: 1;'><span style='color:#aaa; font-size: 13px;'>Rated <i>Excellent<\/i> on <a rel='nofollow' target='_blank' href='https:\/\/www.trustpilot.com\/review\/www.stellarinfo.com'><span style='color: #aaa;'>Trustpilot<\/span><\/a><\/span><br><strong>Free MS Access Database Repair Tool<\/strong><br>Repair corrupt MDB and ACCDB database files and recover deleted database tables, queries, indexes and records easily. Try Now!<br><div style='margin-top: 5px;'><a style='background: #b10923; border-radius: 25px; color: #ffffff; cursor: pointer; display: inline-block; font-size: 16px; font-weight: 500; padding: 0 16px; height: 40px; line-height: 40px; vertical-align: middle; white-space: nowrap; text-decoration: none; border: none;' href='https:\/\/www.accessrepairnrecovery.com\/blog\/get-access-file-repair-tool' target='_blank'><span style='color: #ffffff;'><i class='fas fa-arrow-alt-circle-down'><\/i><\/span> Download<\/a><br><span style='font-style: italic; display: block; font-size: 10px; margin-top: 10px;'>By clicking the button above and installing Stellar Repair for Access (14.8 MB), I acknowledge that I have read and agree to the <a href='https:\/\/www.accessrepairnrecovery.com\/eula.php' target='_blank'>End User License Agreement<\/a> and <a href='https:\/\/www.accessrepairnrecovery.com\/privacy-policy.php' target='_blank'>Privacy Policy<\/a> of this site.<\/span><\/div><\/div><\/div><\/div>\n<h2 style=\"text-align: left;\"><strong>What Is a Drop-Down List with Example?<\/strong><\/h2>\n<p style=\"text-align: justify;\">The drop-down list in Microsoft Access helps to keep data entry consistent &amp; reduce errors. On the other hand, a drop-down list also known as a pull-down list or picklist, allows the user to choose one value from a list by clicking or hovering over the menu.<\/p>\n<h2 style=\"text-align: left;\"><strong>How to Edit a Drop Down List in Access Database?<\/strong><\/h2>\n<p style=\"text-align: justify;\">Modifying a drop-down list in Access involves adjusting the underlying query or table that the dropdown is based on. In this section, you will learn <strong>how to modify a drop down list in Access <\/strong>in 3 different ways.<\/p>\n<p style=\"text-align: justify;\">Let\u2019s try them one by one:<\/p>\n<h3 style=\"text-align: left;\"><strong>Method 1- Edit the Access Database Table<\/strong><\/h3>\n<p style=\"text-align: justify;\">Editing the DB table involves a few easy steps:<\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"text-align: left;\">Open the database table that contains the data for a dropdown list.<\/li>\n<li style=\"text-align: left;\">Now, <strong>edit, add<\/strong>, or <strong>delete<\/strong> the records as needed. The changes made will show in a dropdown list in forms &amp; reports that use this table.<\/li>\n<li style=\"text-align: left;\">Lastly, press CTRL+S to save the changes you have made to the table.<\/li>\n<\/ul>\n<blockquote><p><strong>Also Read: <\/strong><strong><a href=\"https:\/\/www.accessrepairnrecovery.com\/blog\/protect-or-lock-access-database-from-editing\">How to Lock Access Database from Editing? \u2013 5 Ways!<\/a><\/strong><\/p><\/blockquote>\n<h3 style=\"text-align: left;\"><strong>Method 2- Modify a Combo Box in a Form<\/strong><\/h3>\n<p style=\"text-align: justify;\">The next method you can try is editing a combo box in a form. To do this follow the below instructions carefully:<\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"text-align: left;\">Initially, right-click on a database form that holds the dropdown list &gt;&gt; choose <strong>Design View<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-67650 aligncenter\" src=\"https:\/\/www.accessrepairnrecovery.com\/blog\/wp-content\/uploads\/2018\/11\/1-1.jpg\" alt=\"Design View\" width=\"225\" height=\"330\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"text-align: left;\">Then, click Combo Box to pick it.<\/li>\n<li style=\"text-align: left;\">In case the Property Sheet isn\u2019t visible, then right-tap on the Combo Box &amp; select\u00a0<strong>Properties <\/strong><\/li>\n<li style=\"text-align: left;\">Under Property Sheet, locate the\u00a0<strong>Record Source<\/strong> This property regulates what information is displayed in the dropdown list.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-67703 aligncenter\" src=\"https:\/\/www.accessrepairnrecovery.com\/blog\/wp-content\/uploads\/2020\/09\/access_form_properties_data.png\" alt=\"Property Sheet\" width=\"380\" height=\"400\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"text-align: left;\">Now, you can directly edit the table to add or remove items.<\/li>\n<li style=\"text-align: left;\">Lastly, press CTRL+S to save the changes you have made to the form.<\/li>\n<\/ul>\n<h3 style=\"text-align: left;\"><strong>Method 3- Editing the Lookup Field in a Table<\/strong><\/h3>\n<p style=\"text-align: justify;\">To edit the LOOKUP filed in the database table, follow these steps:<\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"text-align: left;\">Right-click the table that has the lookup field &gt;&gt; choose the\u00a0<strong>Design View.<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-68182 aligncenter\" src=\"https:\/\/www.accessrepairnrecovery.com\/blog\/wp-content\/uploads\/2020\/10\/modify_query_view_command.png\" alt=\"Design View\" width=\"351\" height=\"455\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"text-align: left;\">Locate the field which is set up as the lookup (dropdown) &amp; select it.<\/li>\n<li style=\"text-align: left;\">Under the Field Properties pane, navigate to <strong>Lookup.<\/strong><\/li>\n<li style=\"text-align: left;\">Now, you can change a\u00a0<strong>Row Source <\/strong>to a different table or query, or modify the existing one.<\/li>\n<li style=\"text-align: left;\">Press CTRL+S to save the table design changes.<\/li>\n<\/ul>\n<blockquote>\n<p style=\"text-align: left;\"><strong>Also Read: <a href=\"https:\/\/www.accessrepairnrecovery.com\/blog\/ms-access-relationships\">How To Create, Edit And Delete MS Access Relationships?<\/a><\/strong><\/p>\n<\/blockquote>\n<h2 style=\"text-align: left;\"><strong>How to Add Values from Dropdown List in the Access Form?<\/strong><\/h2>\n<p style=\"text-align: justify;\">In order to add values for the dropdown list in the Access form, you have to follow the below steps:<\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"text-align: left;\">First of all, create a new DB table with 2 fields: &#8220;<strong>ID<\/strong>&#8221; as a primary key &amp; &#8220;<strong>Value<\/strong>&#8221; to save the values for a drop-down list.<\/li>\n<li style=\"text-align: left;\">After this, enter the needed values for a dropdown list in the &#8220;<strong>Value<\/strong>&#8221; field.<\/li>\n<li style=\"text-align: left;\">Next, create the new form &amp; add the dropdown list control.<\/li>\n<li style=\"text-align: left;\">Now, you have to set a data source for your dropdown list control to DB table you made in step 1.<\/li>\n<li style=\"text-align: left;\">Set the &#8220;<strong>Bound Column<\/strong>&#8221; property to &#8220;<strong>ID<\/strong>&#8221; and the &#8220;<strong>Column Widths<\/strong>&#8221; property to &#8220;0&#8221;;&#8221;. Now you will see the &#8220;<strong>Value<\/strong>&#8221; field in a drop-down list &amp; store a &#8220;<strong>ID<\/strong>&#8221; value in a form data.<\/li>\n<li style=\"text-align: left;\">At this time, save &amp; close the form.<\/li>\n<li style=\"text-align: left;\">Finally, launch it in the &#8220;<strong>Form View<\/strong>&#8221; and test the dropdown list to make sure it displays the values correctly.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\">That\u2019s it\u2026!<\/p>\n<h2 style=\"text-align: left;\"><strong>Frequently Asked Questions:<\/strong><\/h2>\n<h4 style=\"text-align: left;\"><strong>Can I Create a Drop-Down List in Access?<\/strong><\/h4>\n<p style=\"text-align: justify;\">Yes, you can easily create a drop-down list in Microsoft Access<\/p>\n<h4 style=\"text-align: left;\"><strong>Which Option Creates a Drop-Down List of Values in MS Access?<\/strong><\/h4>\n<p style=\"text-align: justify;\">Lookup Wizard helps to create a drop-down list of values in MS Access.<\/p>\n<h4 style=\"text-align: left;\"><strong>Which Element Is Used to Create a Drop-Down List?<\/strong><\/h4>\n<p style=\"text-align: justify;\">The\u00a0&lt;select&gt;\u00a0element is mainly used to create a drop-down list.<\/p>\n<h2 style=\"text-align: left;\"><strong>To Sum Up<\/strong><\/h2>\n<p style=\"text-align: justify;\">So, this is all about\u00a0<strong>how to edit a drop down list in Access database<\/strong>. All you need to do is to follow the step-by-step methods mentioned above accordingly for modifying a dropdown list in MS Access.<\/p>\n<p style=\"text-align: justify;\">Last but not least, if you liked this blog, don\u2019t forget to share it with your friends, colleagues, and relatives.<\/p>\n<div class=\"su-note\"  style=\"border-color:#d9d9d9;border-radius:3px;-moz-border-radius:3px;-webkit-border-radius:3px;\"><div class=\"su-note-inner su-u-clearfix su-u-trim\" style=\"background-color:#f3f3f3;border-color:#ffffff;color:#333333;border-radius:3px;-moz-border-radius:3px;-webkit-border-radius:3px;\">\n<p style=\"text-align: justify;\"><strong>References:<\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/support.microsoft.com\/en-us\/office\/add-a-list-box-or-combo-box-70abf4a9-0439-4885-9099-b9fa83517603\" target=\"_blank\" rel=\"noopener\">https:\/\/support.microsoft.com\/en-us\/office\/add-a-list-box-or-combo-box-70abf4a9-0439-4885-9099-b9fa83517603<\/a><\/li>\n<li><a href=\"https:\/\/www.quora.com\/How-do-you-edit-a-drop-down-list-in-Access\" target=\"_blank\" rel=\"noopener\">https:\/\/www.quora.com\/How-do-you-edit-a-drop-down-list-in-Access<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n<p style=\"text-align: justify;\"><div style='margin: 8px 0; clear: both;'><div style='border: 1px solid #e7e7e7; border-radius: 3px; background: #ffffff; color: #000; margin-top: 30px;'><div style='display: inline; background: #fff; padding: 10px; border: 1px solid #e7e7e7; border-bottom-right-radius: 10px; border-top-left-radius: 10px; border-top-right-radius: 10px; margin-left: -1px;'><img src='https:\/\/www.accessrepairnrecovery.com\/blog\/wp-content\/uploads\/2021\/12\/y-bulb.png' alt='tip' style='vertical-align: middle;' width='30px'><strong style='font-size: 18px; vertical-align: middle;'> Still having issues?<\/strong> Fix them with this Access repair tool: <\/div><div style='padding: 1rem; line-height: 1.6;'><p style='margin: 0; font-size: 17px;'>This software repairs & restores all ACCDB\/MDB objects including tables, reports, queries, records, forms, and indexes along with modules, macros, and other stuffs effectively.<\/p><div><ol style='font-size: 17px;'><li><strong><a href='https:\/\/www.accessrepairnrecovery.com\/blog\/get-access-file-repair-tool' target='_blank'>Download Stellar Repair for Access <\/a><\/strong> rated <i>Great<\/i> on Cnet (<i>download starts on this page<\/i>).<\/li><li>Click <strong>Browse<\/strong> and <strong>Search<\/strong> option to locate corrupt Access database.<\/li><li>Click <strong>Repair<\/strong> button to repair & preview the database objects.<\/li><\/ol><\/div><\/div><\/div><\/div>\n\n<div style=\"font-size: 0px; height: 0px; line-height: 0px; margin: 0; padding: 0; clear: both;\"><\/div>","protected":false},"excerpt":{"rendered":"<p>Working on an important Access database and want to modify an existing drop-down list? If so, then don\u2019t worry you &#8230; <\/p>\n<p class=\"read-more-container\"><a title=\"How to Edit a Drop Down List in Access in 5 Minutes!\" class=\"read-more button\" href=\"https:\/\/www.accessrepairnrecovery.com\/blog\/how-to-edit-a-drop-down-list-in-access#more-68905\" aria-label=\"Read more about How to Edit a Drop Down List in Access in 5 Minutes!\">Read more<\/a><\/p>\n","protected":false},"author":2,"featured_media":68907,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8],"tags":[1932,1933],"class_list":["post-68905","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tutorial","tag-how-to-edit-a-drop-down-list-in-access","tag-how-to-modify-a-drop-down-list-in-access","resize-featured-image"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Edit a 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