Do you want to turn Access database into web application? So, that you can run and browse it from anywhere and from any device you want? Well this idea is high in trend to use web-based application rather than just using the platform-specific applications.
So, let’s explore some best options to convert Access database into web app.
What’s The Need Of Converting Access Database Into Web App?
Before stepping towards building an Access database to share on the Web. It’s important to know what’s the need of doing so. Isn’t it?
A custom web-based application is an online database application which can be accessed from any browser. User will create and maintain Access database web app in desktop version but can also use it in any of the browser they want.
Thus, by doing this you can easily use your Access database from any device having internet connection like tablet or smartphones.
Benefits Of Access Database Web Based Applications
- You can access your database from any device and in any browser.
- Simultaneously multiple users can work on the application at the same time.
- You can achieve secure and well managed accessing of your data.
- It gives much easier deployment & support. Just by updating the server code you can provide all your client with latest version of application.
- Easy to share your data over the internet or in the organization.
How To Create An Access Web App In Access 2016
Here is the complete step to create an Access Web App In Access 2016. So just follow it:
- Tap to the File tab option from the menu bar of your Access database application window. After then hit on the New word present on the left side panel. This will give you the access to make use of web app template.
- Tap on the Custom Web App button. This will open the dialog box in which you have to assign name to your app and also the location where you want to save it online.
Note: Below the web location box there is link asking for Get Help Finding.
- Your selection of web location, will take you to the website which gives you the option to use it. This will happen only if you select to stay developing your web app.
- Put a name in the App Name text box, for your Access database web app.
- Either Choose or manual feed the URL of the site which will hosts your web app.
- in the Available Locations list box, you will see Office 365 sites are already appears listed. Suppose you wants to use a local SharePoint site then in that case type its URL in the SharePoint or else the site URL of Office 365.
- hit to the circled right arrowhead present on right of the dialog box to search for the templates.
- After fetching it tap to the Create option.
- Access will make a web app according to the template you have chosen. After finishing up the creation of An Access Web App you will see Add Tables tab option will on your application screen.
Now all set…! you can add other tables into your web app besides the one that is created as per your template selection.
How To Convert Access Forms To Web Format
Database applications, like MS Access are well suited with websites which depend on already stored data for creating and saving content. Whereas, the database is been stored on the server which executes on the website background. So, you needs to follow some method to enter or retrieve data. For such tasks, MS Access forms are perfect for creating user interface for easy communication with the database.
These Access forms after then can be transformed to the HTML format within your MS Access application. So, this will ultimately simplify the process of converting Access database into web application.
Make a double tap on your MS Access file to open the database.
Now double-click on your Access form present in the “Objects” column on the screen’s left side.
Hit the “External Data” tab present on the top of the screen.
Choose the “More” option from the “Export” section. This will further expand the list of files export options.
Tap to the “HTML Document” option to open the “Export” window.
Hit the “Browse” option present at the top. This will help you to find the location for the web-formatted MS Access form which you want to export. After then hit on the “OK” button.
Choose the type of encoding which you wish to apply on the web form. After then hit on the “OK” button.
Here you will see three encoding option:
- “Default encoding”
- “Unicode UTF-8.”
If you are not having any idea about what type of encoding you need to choose then choose the option “Default encoding”. This will use your PC’s default system encoding to make a file.
Make a check mark present next to “Save export” option. as this will save the steps you have performed and you don’t need to perform it again in future. After then tap to the “Close” option.
If in case your web demands for a different file format other than HTML. Then also you need not to worry because you have the option of exporting your data into the XML data format. To do this, just choose the “XML file” option from the export data menu in place of “HTML document.”
How To Publish Access Database On The Web Using SharePoint
Well the process of creating an Access database to share on the Web is possible with MS Access services & Access 2010, a component of SharePoint. You can easily design and publish a web database by making use of Access 2010 and SharePoint. People having SharePoint accounts can use their web Access database in any of their web browser.
Note: user needs to have a user account to make use of web database. Anonymous accessing are not allowed here.
When any user publishes their web Access database, then Access Services generates a SharePoint site having the database. Entire database objects & its data will get shifted to SharePoint lists of that particular site.
After the procedure of publishing, visitors of SharePoint visitors can easily be able to use your database. Moreover, it depends based on allotted permissions for the SharePoint site.
- Full Control: through this you can make changes in the design and data.
- Contribute: in this option you can make data change but not allowed to make changes in the design.
- Read: through this option you can only read the data but can’t perform any changes.
You can open your web Access database, review its design, and can also sync all the changes you have done. Just by saving them on the SharePoint site. Here is the following video to illustrates the complete process of doing design changes after publishing of your web database.
You have also the option to make your web database offline and flawlessly use its offline version. When you get online again just sync the data and design changes you have done.
In my previous post on: How To Share An Access Database On Network For Multi-User Access. I have already discussed about how to Share a database by linking to SharePoint lists. So make a check…!
Huge popularity of web applications has degraded down the demand and usage of this Windows desktop-based tool. Users are getting more attracted to web-based applications, isn’t it?
Hopefully after reading the complete post your search to turn Access database to web-based application must have ended now. So, now that you know how to Build an Access database to share on the Web, make complete profit of it.