Want to know how to insert header and footer in Microsoft Access? Well, adding headers and footers in Access forms and reports improves your database’s structure and presentation. Thus, if you also want to add a header and a footer in MS Access, you are in the right place. This helpful guide walks you through the exact steps to insert them easily.
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What Is the Basic Header and Footer?
In Microsoft Office, Headers and footers usually contain additional info like page numbers, an author’s name, dates, and footnotes, which can help keep longer databases organized & make them easier to read.
After knowing the exact meaning of this Access feature, let’s now see how you can insert them into the database.
How to Insert Header and Footer in Microsoft Access?
Insert Reports Header and Footer
In MS Access, inserting headers & footers to database reports can be completed by using a Report Design View.
To do this, follow the instructions below carefully:
- Open your Access database.
- Go to ‘Reports’
- Make a right-click on a report that you need to alter >> select ‘Design View’ from a context menu.
- After that, right-click anyplace in the design grid of reports. From a context menu, choose ‘Report Header & Footer’
- This will be added to your report sections automatically.
- Now, press CTRL+S to save the changes.
Insert Form Header and Footer
Sometimes, you may need to create a new DB form, by default, but the Footer section of the form will not be shown when you’re observing a form in Design View.
If you need to display the footer section of the form:
- Choose the Arrange tab under the toolbar screen.
- Next, go to Show/Hide group and click on a “Form Header/Footer” option.
- At this time, when you see your form in the Design View, you can see the Form Footer.
Add Page Headers and Footers
In this section, I will show you how to add page-level headers & footers in the Access database:
- Navigate to Design
- Next, you have to click on Page Header & Footer from a Show/Hide
- Now, this will display the Page Header & Page Footer sections on a report.
Adding Group Header and Footers
From the previous report, launch it in the Design View method.
- At first, click the Group & Sort from a Design A Group Sort, and the Total section will show at a bottom of this design view of a specific report.
- Next, click on the Add a group option to add a Group Header & Group Footer.
- At this time, click on Add a group button >> select the Category item from the field list.
- Now, a Category Header section has been added to the report, but there is no data field in this section yet.
Tips for Professional Formatting
- Keep footer text smaller and subtle.
- Use bold fonts for headers.
- Avoid clutter in the header or footer sections.
- Align elements properly for visual balance.
Also Read: How to Create an Input Mask in Access? – 2025 Guide!
Related FAQs:
Where Is the Header in Access?
You will find the Header and Footer option in the View menu.
Which Tab in Microsoft Office Is Used to Access the Header and Footer?
Insert tab in Microsoft Office is used to access the Header and Footer.
What Is the Shortcut Key for Header and Footer?
To quickly access & edit headers and footers in Microsoft Office applications, use Alt + V keys, H for a header, then Down Arrow to move to the footer, or Up Arrow to return to the header.
Where Is a Header Added?
A header is text that is placed at the top of a page.
Bottom Line
It is vital to understand the importance of Header and Footer before you try to insert them and streamline your data analysis tasks.
Nevertheless, after reading this blog, you must have understood the intricacies of the Header and Footer feature and how to insert header and footer in Microsoft Access with ease. Follow these steps to ensure your reports look polished and clear.
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References:
- https://support.microsoft.com/en-au/office/insert-or-delete-a-header-or-footer-66cda4e0-a90f-43c1-bea4-d6979b05586b
- https://answers.microsoft.com/en-us/msoffice/forum/all/access-2010-how-do-you-insert-a-form-header-and/f345cf31-50f2-4343-9a0a-bb61fd7fe159
- https://support.microsoft.com/en-us/office/insert-a-header-or-footer-b87ee4df-abc1-41f8-995b-b39f6d99c7ed
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Pearson Willey
Pearson Willey is a website content writer and long-form content planner. Besides this, he is also an avid reader. Thus he knows very well how to write an engaging content for readers. Writing is like a growing edge for him. He loves exploring his knowledge on MS Access & sharing tech blogs.