How to Fix “Microsoft Access Encountered Errors While Converting the Data.” Error?

When trying to import or export data between MS Access and another database format you may experience “Microsoft Access encountered errors while converting the data.” It generally happens due to mismatched data types or corrupted database files. So, don’t let this annoying message ruin your working experience. Just start applying the solutions mentioned in this blog after knowing the common causes behind them.

Why MS Access Encountered Errors While Converting the Data.?

There is no exact reason for the occurrence of converting the data error. A wide variety of reasons can lead to this error, including:

1. Mismatched data type.
2. Corrupted Access database table.
3. Incorrect file format.
4. Due to large or complex datasets.
5. Glitches within the Access application.

After knowing the common reasons, now it’s time to tackle this situation with the best techniques.

Methods to Solve Microsoft Access Encountered Errors While Converting the Data. Error message

Follow the step-by-step methods to fix this error more efficiently.

Method 1- Restore from the Backup File

Before opting for any complex method, it is essential to once check for the backup file. If the Access database .bak file is available, try restoring that file and resume your work.

Method 2- Verify the Data Types

The next solution that can assist you in fixing MS Access encountered errors while converting the data error is verifying the data types of the fields in a query match the expected data types. Sometimes, the expected data type and the data type specified in the query are different causing this problem.

Also Read: Access You Attempted to Open a Database Error Unveiled: Quick Fixes That Work!

Method 3- Changing the File Format

Many users have conveyed that they resolve this error message by changing the file format or extension. So, you should also try this trick by following these steps:

• Open your faulty database in which you are facing the error.
• Navigate to the File tab >> click on Save As >> Save Database As >> Save As.

• Next, enter a new file name and select the file type.
• At last, click on Save button to save the file in a new file format.

Method 4- Fix Access Encountered Errors While Converting the Data by Moving a File to Trusted Location

In case your Access file is stored in an untrusted folder, then it can trigger this error message. Nevertheless, you can simply deal with this situation by moving the DB file to a trusted location.

To do so, follow these steps:

• Open Access application >> Go to File menu >> Options >> Trust Center.
• Next, click on the Trust Center Settings option >> Trusted Locations.

• Under the Trusted Locations section, check the box “Allow Trusted Locations on my network (not recommended)”.
• After this, click on an Add New location >> choose the path in MS Office Trusted Location >> click OK.

• Finally, move the file to the recently added location.

Method 5- Use the Compact & Repair Utility

Database file corruption is one of the major factors for the occurrence of Microsoft Access encountered errors while converting the data. In such a case, you can go for the Compact and Repair tool. It will assist you to fix the Access database corruption with less effort and for free.

Here are the steps to use this tool:

• Launch Access file >> click on the Database Tools.
• Next, click on the Compact and Repair Database.

• Choose the corrupted file >> click Compact option & let Access repair it.

Recommended Method- Repair Severely Corrupted & Damaged File

For quick and instant resolution, it is recommended to opt for an advanced Access Repair Tool. This feature-loaded software is intended to fix the corrupted Access DB .ACCDB & .MDB files along with restoring its components like records, tables, queries, indexes, modules, queries, macros, etc.

Besides, it can repair password-protected forms and modules.

* By clicking the Download button above and installing Stellar Repair for Access (14.8 MB), I acknowledge that I have read and agree to the End User License Agreement and Privacy Policy of this site.

Related FAQs:

How Do You Fix When You Encounter Data Conversion Error?

To fix the ‘encounter data conversion’ error by checking the internet connection or data types in Microsoft Access.

What Can Result into Data Conversion Error?

When the input data does not match the expected data in the database, it can result in a data conversion error.

How to Convert Data Types Result in Access?

To convert data type results in Access, open the table in Datasheet view. Choose the field (the column) you need to change. On a Table Fields tab, under the Properties group, click an arrow in the dropdown list next to the Data Type >> select a data type. Save your changes.

Also Read: Fix Microsoft Access “You Can’t Save This Record at This Time” Error

Verdict Time

While Microsoft Access encountered errors while converting the data. can be frustrating, it can avoidable and fixable with a bit of preparation and troubleshooting. By carefully managing your data types and performing a few key checks mentioned in this blog, you can resolve this problem and keep your database running smoothly.

Still having issues? Fix them with this Access repair tool:

This software repairs & restores all ACCDB/MDB objects including tables, reports, queries, records, forms, and indexes along with modules, macros, and other stuffs effectively.

1. Download Stellar Repair for Access rated Great on Cnet (download starts on this page).
2. Click Browse and Search option to locate corrupt Access database.
3. Click Repair button to repair & preview the database objects.

Pearson Willey

Pearson Willey is a website content writer and long-form content planner. Besides this, he is also an avid reader. Thus he knows very well how to write an engaging content for readers. Writing is like a growing edge for him. He loves exploring his knowledge on MS Access & sharing tech blogs.